Step
1
Buyer Submission
Buyer issues an Irrevocable Corporate Purchase Order (ICPO), accompanied by a valid Tank Storage Agreement (TSA). TSA must be verifiable with a recognised U.S. tank farm operator within the Houston Gulf Coast region or a recognised Netherlands facility. Buyer shall also provide company profile, certificate of incorporation, and banking coordinates for compliance review.
Step
2
Commercial Invoice (CI)
Seller issues a Commercial Invoice reflecting agreed specifications for quantity, pricing, and terms in accordance with Incoterms (latest edition).
Step
3
Execution & Compliance Documentation
Buyer signs, seals, and returns the Commercial Invoice along with a 1 (one) day TSR confirming 100% storage availability for the contracted volume, and an executed NCNDA/IMFPA covering all intermediaries and commission structures. NCNDA/IMFPA shall remain legally binding and enforceable under applicable U.S. contract law.
Step
4
Compliance & Regulatory Requirements
All documents must conform to U.S. compliance standards, including KYC/AML requirements. Notarisation may be completed by a licensed U.S. Notary Public where required at a finalised stage. No upfront fees are payable by the Buyer. All parties shall comply with applicable U.S. laws and regulations, including sanctions administered by OFAC.
Step
5
Proof of Product (POP) Issuance
Upon validation of Buyer's signed CI and TSR submission, Seller releases the full POP package: Fresh SGS Report (dated within 48 hours), ATSC, ATV, Tank Farm Injection Report (TFIR), Tank Farm Details / Product Passport, and Unconditional Dip Test Authorisation (DTA). Certificate of Quality (COQ) and Certificate of Origin (COO) available on request.
Step
6
Dip Test & Injection
Buyer may conduct an optional dip test at Seller's storage facility. Upon successful verification, Seller proceeds with injection of product into Buyer's designated storage tank with full operational coordination between both parties.
Step
7
Payment & Title Transfer
Buyer remits payment for the injected volume via SWIFT MT103 or other mutually agreed banking instruments (e.g., SBLC/DLC issued by a top-tier U.S. or international bank). Upon confirmation of cleared funds, title transfers free and clear of all liens in accordance with the Uniform Commercial Code (UCC), and risk transfers to Buyer per FOB terms.
Step
8
Commission Settlement
Seller disburses commissions to all authorised intermediaries in accordance with the executed NCNDA/IMFPA via recognised banking channels.
Step
9
Governing Law & Dispute Resolution
This transaction shall be governed by the laws of the State of Texas, United States. Any disputes shall be resolved by binding arbitration in Houston, Texas under the rules of the American Arbitration Association.
Step
10
Force Majeure
Neither party shall be liable for failure or delay in performance due to events beyond reasonable control, including but not limited to acts of God, war, port disruptions, labour disputes, or regulatory changes.